Late Assignments / Extension Policy

Status


Approved

To direct the Registrar with regard to approval of extensions in the College.

Public
visibility
Approved on: 12 Sep 2016
Amended on: 21 Feb 2017
Review cycle: 1 Year
Owned by

Learning, Teaching and Research Committee

Approved by

Academic Board

Category: 
Policy Contact: 
Academic Standards and Risk Committee Minute Secretary
Purpose: 

To direct the Registrar with regard to approval of extensions in the College.

Scope: 

This policy applies to all students.

Statement: 

Due dates for assignments are clearly specified on unit guides. Unless students have been granted formal extensions, the following are the normal penalties for late submission of assignment work

  • up to 5 days late, loss of 5% of the total available marks for the assignment per day;
  • and over 5 days late, no mark.
An assessment task to be marked with a non-graded-pass will be a fail if not submitted within 5 days of the due date.

These penalties do not apply for a resubmisson as resubmissions must be on time.  Refer to the Resubmission Policy for circumstances where a resubmission may occur.

A "must pass" assessment task will be considered on its merits when the Academic Standards and Risk Committee is determining if the task is passed (ie. no penalties will be applied).
An extension may be granted by the Registrar or the Registrar's Delegate under the following circumstances:

  • Illness (of student or immediate family member for whom student provided care) of three or more days.
  • Death of close family member.
  • Unavoidable disruption that did not make its impact known until after commencement of the unit (see definition below).

The following requirements must be met:

  • Evidence MUST be provided, such as a medical certificate or copy of a death notice.
  • The event must be less than six (6) weeks prior to the due date.
  • The request must be received at least 48 hours prior to the due date.
  • The Request for Assignment Extension form must be properly completed.

Extensions will normally be granted for the period of time that was directly lost through the incident, to the nearest week. Typically extensions will not be granted for more than two weeks but may be granted to a maximum of four weeks. Assignments submitted after the extended due date will attract the normal late submission penalty.

Extensions for assessments including class interaction or presentations with due dates that affect peers may be granted, however this decision may be made in consultation with the lecturer.

If the student feels that their circumstances will impact their ability to study for a period longer than four weeks they should meet with their Course Advisor to discuss options for continuing in the unit.

No extension will be given in the following circumstances:

  • Poor time management
  • Computer, printer or copier problems
  • Minor illness (1 or 2 days of sickness)
  • Special events (work, family, church, etc.)
  • Loss of form or failure to attach form when assignment is submitted
  • Routine demands of employment, family commitments and study commitments
  • Holidays during semester
  • Mission trips during semester
  • Conference attendance during semester
  • Extra-curricular activities.

Unavoidable Disruption

The College defines unavoidable disruption to studies as an event or set of circumstances which:

(a) could not have reasonably been anticipated, avoided or guarded against by the student and
(b) were beyond the student’s control and
(c) caused substantial disruption to the student’s capacity for effective study and/or the completion of required work and
(d) interfered with the otherwise satisfactory fulfilment of unit or program requirements.

Students applying for extension on the grounds of unavoidable disruption must supply evidence to support their claim.