Children on Campus Policy

Status


Approved

To give clear guidelines as to the College stance in regard to children on campus.

Public
visibility
Approved on: 06 Oct 2014
Review cycle: 3 Years
Owned by

OH & S Committee

Approved by

Chief Operations Officer

Category: 
Policy Contact: 
Chief Operations Officer
Purpose: 

To give clear guidelines as to the College stance in regard to children on campus.

Scope: 

This policy applies to all staff, students and other users of College facilities.

Statement: 

The College recognises that there may be, on occasion, the need to bring children into classrooms, lecture theatres or offices. The College also acknowledges that they have a legal and moral obligation to ensure the health and safety of all persons, including children who may be on College premises. The information below applies to staff and students bringing dependent children onto campus whilst engaging in work or study related activities and is designed to support the existing OH&S practices within the College.

The College has no obligation to allow children to accompany parents and it should be the exception rather than the rule.

Responsibilities of Parents

  • Requests to bring a child to a lecture should be made (preferably in advance) to the relevant lecturer and should be reasonable in the circumstances.
  • Parents should be sensitive to the needs of colleagues and should not expect others to care for their children. When bringing children into the College the needs of other students should be recognised and respected.
  • In the interests of public health, sick/ill/infectious children should not be brought onto campus.
  • Children will not be permitted in areas where there are health or safety hazards including:
    • food preparation areas
    • areas where chemicals are stored
    • areas where machinery is used and;
    • any other areas designated as hazardous by the College.
  • Children brought into the College must be under the direct supervision of an accompanying parent or caregiver at all times. Responsibility for all aspects of the child’s behaviour should rest solely with the parent.
  • Children are permitted to accompany their parents to the Library, or other non-teaching areas subject to particular regulations relating to the hazardous areas mentioned above. Parents or caregivers must ensure that other users of these facilities are not unreasonably inconvenienced by the child(ren)’s presence.

Responsibilities of Staff

  • Requests by parents to bring children to a classroom or lecture theatre shall be treated sympathetically and no reasonable request refused.
  • Factors to be considered when granting permission to bring children on campus may include the age of the child(ren), the environment (location, size of area), and the degree of possible interference with other students and staff.
  • The length of time and frequency of visits should be arranged, in advance, between the staff member and parent.
  • A lecturer may request a student to remove a child if his or her presence is disruptive to other students in the classroom or study areas.

Responsibilities of Heads of Schools

To avoid children being injured:

  • remind all staff that children brought into the College must be under the direct supervision of an accompanying parent or caregiver at all times
  • remind all staff and students that they have a legal responsibility, under the Occupational Health & Safety Act, to ensure the safety of all persons, including children, on College premises
  • when evaluating equipment prior to purchase, give consideration to the potential hazards it may pose to children, as well as adults.

Resolution of Problems or Disputes

  • Monitoring, intervention and resolution of any problems or disputes rests with the relevant staff member concerned and their supervisor.
  • In the instance that a child is found to be unsupervised, contact reception.