Credit Transfer Procedures - VET

Owning Body: 
Approved on: 
Thursday, 9 April, 2015
Approved by: 
Contact Person: 
VET Co-ordinator
Category: 
Purpose: 

To establish the responsibilities for ensuring that the college offers recognition of prior learning for VET units of competency to individual learners that is fair, flexible, valid, and reliable.

Scope: 

These procedures relate to the VET Co-ordinator, those conducting New Student Interviews and the Dean of Academic Administration.

Statement: 

Responsibilities of the VET Co-ordinator

  • The VET Co-ordinator (or designated representative) shall do the initial assessment for each unit of competency that a student is seeking to gain recognition of prior learning.
  • Grant credit for any unit of competency that has been successfully completed at any other Registered Training Organisation (irrespective of the training package) when any of the following apply:
    • It has exactly the same code and title
    • It is an older version that has been reviewed with only minor changes made to the code and title (at least 80% commonality is required)
    • It has been recoded or renamed, but the learning outcomes remain the same
  • Assess any request for credit based upon informal learning and work place experience. In order to grant credit the VET Co-ordinator must be satisfied that the applicant has provided sufficient evidence to demonstrate that the relevant skills, knowledge and understanding for the unit of competency have been achieved.
  • Request additional information from the student prior to making an assessment.
  • Recommend the following for the unit of competency:
    • Credit for the unit.
    • No credit be given
    • No credit be given, but an acknowledgement that some elements of competency have been demonstrated, but not all.
  • Forward a recommendation to the Dean of Academic Administration.

Responsibilities of the person conducting the New Student Interview (NSI)

  • The staff member conducting the NSI shall discuss with the prospective student any previous studies to establish whether there is a possibility for Recognition of Prior Competency (RPC) or Recognition of Prior Learning (RPL).
  • Where there is a possibility of RPC or RPL this shall be recorded.
  • The prospective student will be advised that there is no charge for RPC, but there is a fee for RPL which will be advised if the student wishes to proceed with the assessment.

Responsibilities of the Dean of Academic Administration

  • Review the recommendation and then make a final determination.
  • Contact the student and/or VET Co-ordinator prior to making the final determination.
  • Recommend a special arrangement where elements of the unit of competency that have been demonstrated are not reassessed.
  • Ensure that the determination is recorded in the College‚Äôs Student Management software.
  • Ensure that the student is contacted and advised of the results of the application for RPL.