Quality Assurance of VET Procedures

Status


Last reviewed
Tue, 13 October 2020

To establish the responsibilities for reviewing all operations of the College related to the delivery and assessment of training packages, VET accredited courses and units of competency. These responsibilities are to ensure that all VET programs are quality assured and that any changes that will improve the programs are...

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visibility
Approved on: 27 Nov 2017
Amended on: 13 Oct 2020
Review cycle: 2 Years
Owned by

VET Co-ordinator

Approved by

Principal

Category: 
Policy Contact: 
VET Co-ordinator
Purpose: 

To establish the responsibilities for reviewing all operations of the College related to the delivery and assessment of training packages, VET accredited courses and units of competency. These responsibilities are to ensure that all VET programs are quality assured and that any changes that will improve the programs are implemented.

Scope: 

These procedures apply to the Registrar, Course Co-ordinators, VET Co-ordinator and the Vice Principal Academic.

Statement: 

Responsibilities of the Registrar

  1. Issue all new students a New Student Experience Survey shortly after they have commenced with the College.
  2. Shortly after the completion of their studies issue students a Student Satisfaction Survey which will include questions related to individual units.
  3. Invite all students who have completed their qualification/training package to complete a Graduate Survey.
  4. Summarise the results from the New Student Experience Surveys, Student Satisfaction Surveys and Graduate Surveys and forward them to the Vice Principal, Academic.
  5. Ensure that all surveys and summarised results are securely stored in an electronic format.
  6. Review the unit guide of each unit of competency prior to giving approval for delivery. This review shall include a comparison between the previous delivery of the unit of competency and its next scheduled delivery, including any approved changes. If there are differences which are not approved, highlight this to the Course Co-ordinator and VET Coordinator.

Responsibilities of the Course Co-ordinator

  1. Where issues have been raised about training or assessing:

    • Discuss any issues raised about a particular trainer or assessor with the trainer/assessor. If a trainer/assessor is unwilling to embrace changes that will improve their training/assessing, the Course Co-ordinator shall advise the VET Co-ordinator to remove them from the pool of approved trainers and assessors.
    • Implement changes to improve the Unit Guide prior to the next scheduled delivery of the particular unit of competency.
    • Implement changes to improve the Trainer and Assessor Guide prior to the next scheduled delivery of the particular unit of competency.
    • Make changes to the Training and Assessment Strategy (TAS) that will improve training, assessment or other related areas.
    • Refer any material changes to the Vice Principal Academic for approval.
  2. Review the Training and Assessment Strategy (TAS) for each VET course on an annual basis and consider the following:
    • New Student Experience Surveys
    • Student Satisfaction surveys
    • Graduate surveys
    • Validation and Moderation reports
    • Changes to industry and accreditation standards
    • Discussions/recommendations from industry engagement
    • Formal feedback from trainers and assessors
    • Informal feedback from: students, industry, trainers, assessors.
  3. Make changes to the Training and Assessment Strategy (TAS) that will improve training, assessment or other related areas.
  4. Refer any material changes to the Vice Principal Academic for approval.

Responsibilities of the VET Co-ordinator

  1. Discuss with appropriate Course Co-ordinator any concerns raised about individual trainers/assessors.
  2. Remove from the list of registered trainers/assessors any trainer/assessor who is unwilling to embrace changes jointly advocated by Course Co-ordinator and VET Co-ordinator.
  3. Review the summarised results of the New Student Experience Surveys, Student Satisfaction Surveys and Graduate Surveys and make recommendations to the Course Co-ordinator to improve the VET course and/or specific units of competency.
  4. Review the validation and moderation reports related to VET units and make recommendations to the Course Co-ordinator to improve the VET course and/or specific units of competency.
  5. Conduct an annual review with the Registrar with the aim of improving the quality of data, identification of potential improvements and implementation of recommendations from surveys and other quality assurance mechanisms.
  6. Review the Quality Assurance of VET policy and procedure with the Registrar, to ensure compliance and suggest improvements if any.

Responsibilities of the Vice-Principal Academic

  1. Review, amend, and approve any changes to VET policies and procedures that will improve regulatory compliance.
  2. Discuss with the course co-ordinator any material changes to a course’s Training and Assessment Strategy (TAS) and then amend and approve as necessary.