Reviewing VET Scope Procedures

Status


Approved

To establish the responsibilities for reviewing the College’s scope of registration (accredited courses and units of competency) and implementing any changes that need to be made.

Public
visibility
Approved on: 09 Apr 2015
Review cycle: 1 Year
Owned by

VET Co-ordinator

Approved by

Principal

Category: 
Policy Contact: 
VET Co-ordinator
Purpose: 

To establish the responsibilities for reviewing the College’s scope of registration (accredited courses and units of competency) and implementing any changes that need to be made.

Scope: 

These procedures apply to the VET Co-ordinator, the Course Advisor, the Dean of Academic Administration, the Director of Marketing and the Enrolments Officer.

Statement: 

Responsibilities of the VET Co-ordinator

  1. At least every six (6) months check the currency of all qualifications and units of competency on the College scope.
  2. The VET Co-ordinator shall complete a review of all qualifications and units of competency on the College’s scope three months prior to the start of a new calendar year. The VET Co-ordinator shall include in this review discussion with the appropriate Schools, trainers and assessors, and partner organisations.
  3. Consider the strategic plan and values of the college before making any recommendations to add or delete; units of competency, training packages, or qualifications.
  4. Keep the CEO, and if appropriate, other senior leadership of the college, informed of proposed changes to scope, then recommend additions and/or deletions to scope to the Learning, Teaching and Research (LTR) Committee. The LTR Committee shall be the final arbiter about any proposed changes to scope.
  5. Record on the College’s change of scope register any replacement qualification or unit of competency that has been published on the national register. This register is located in the VET folder of “O” Drive (Academic).
  6. Update any Training and Assessment Strategy (TAS) that contains a replacement qualification or unit of competency the earlier of; three months or before the start of a new calendar year.
  7. Advise the Registrar of these replacement qualifications, replacement units of competency and changes to Training and Assessment Strategies (TAS) as soon as practicable. Within three (3) months of a qualification or competency being added to the National register the VET Co-ordinator shall submit an Add/Amend Unit Form for each new competency and an  Amend Course Form for each new qualification.
  8. For any approved deletions to scope, ensure that the National Regulator is updated within three (3) months or within another specific period established by the LTR.
  9. For any approved additions to scope, ensure that the National Regulator is updated within six (6) months or within another specific period established by the LTR.
  10. Once formal recognition has been given by the National Regulator, record on the College’s change of scope register the qualifications or units of competency that have been removed/added. Also update any Training and Assessment Strategy (TAS) to ensure that these qualifications or units of competency have been removed/added as necessary.
  11. Within three (3) months of a qualification or competency being added to the National register submit an Add/Amend Unit Form for each new competency and an  Amend Course Form for each new qualification. 

Responsibilities of the Course Advisor

  1. Provide timely and adequate advice and guidance to students if the qualification/unit/course in which they are enrolled is to about to be deleted/superseded/expired.
  2. Note teach-out provisions and discuss with each individual student the possibility of transferring the student to an alternative endorsed training package qualification, unit of competency or accredited course.
  3. Ensure students are not enrolled in qualifications/courses that adversely affect their opportunities for employment, residency status and/or future study pathways.
  4. Ensure transfer of students to different qualifications/courses be undertaken in collaboration between the student and the College. 

Responsibilities of the Dean of Academic Administration

  1. In conjunction with the Director of Marketing ensure that the College’s handbooks and advertising materials are reviewed and updated to reflect any variations to the College’s scope of registration. 

Responsibilities of the Director of Marketing

  1. In conjunction with the Dean of Academic Administration ensure that the college’s handbooks and advertising materials are reviewed and updated to reflect any variations to the College’s scope of registration. 

Responsibilities of the Enrolments Officer

  1. Monitor the enrolment of students through any transition period to ensure that they are correctly enrolled especially when this enrolment involves replacement qualifications, and replacement units of competency.