Third Party Delivery Partnership Selection, Management and Performance Monitoring Procedures - VET

Status


Approved

To establish responsibilities for the selection, management and monitoring of third parties who deliver and/or assess VET units of competency on behalf of the College. 

Public
visibility
Approved on: 09 Apr 2015
Review cycle: 1 Year
Owned by

Academic Standards and Risk Committee

Approved by

Learning, Teaching and Research Committee

Category: 
Policy Contact: 
Secretary, Academic Standards and Risk Committee
Purpose: 

To establish responsibilities for the selection, management and monitoring of third parties who deliver and/or assess VET units of competency on behalf of the College. 

Scope: 

These procedures apply to the Chief Operations Officer, the VET Co-ordinator, and the Dean of Academic Administration.

Statement: 

Responsibilities of the Chief Operations Officer

  1. Present any proposed Third party agreement to the Academic Standards and Risk Committee.
  2. Incorporate into the proposal any risk minimisation strategies proposed by the Academic Standards and Risk Committee and then submit the revised proposal for approval.
  3. If approved by the Academic Standards and Risk Committee, draw up a Memorandum of Understanding (MOU) with the Third party organisation.  
  4. include the following elements in the MOU:
    • Statements relating to the Standards for RTOs
    • Explicit requirement to adhere to the College’s policies and procedures
    • Explicit agreement to cooperate with the VET Regulator and the Higher Education Regulator
    • Insurance coverage
    • Fees and cost sharing arrangements
    • The need for all units of competency to be at the same training and assessment standard and leading to the same learning outcomes as the units of competency offered by the College.
    • Environment and facilities
    • The proposed units of competency to be delivered and/or assessed
    • Advertising of units
    • Training and assessment strategies
    • Administration of training and assessment
    • Qualifications of any proposed trainers and assessors
    • Any supervisory arrangements for trainers and assessors
    • Learner support strategies
    • Application and enrolment processes
    • Grievance and complaint procedures for students
    • Quality assurance processes
    • Validation strategies
    • Monitoring mechanisms
    • Formal review mechanisms
  5. Take the proposed MOU to the Academic board for approval
  6. If approved by the Academic Board,  submit the MOU to the College’s Governing Board for final approval
  7. If approved by the Governing Board, ign the MOU on behalf of the College and facilitate the signing of the agreement by the Third party organisation.

Responsibilities of the VET Co-ordinator

  1. Review any VET “Application to Enter or Renew a Partnership Agreement Form” submitted by a potential/existing third party
  2. Initiate formal discussions with the prospective third party about the following:
    • The need for all units of competency to be at the same training and assessment standard and leading to the same learning outcomes as the units of competency offered by the College.
    • Environment and facilities
    • The proposed units of competency to be delivered and/or assessed
    • Advertising of units
    • Training and assessment strategies
    • Administration of training and assessment
    • Qualifications of any proposed trainers and assessors.
    • Learner support strategies
    • Application and enrolment processes
    • Quality assurance processes
    • Validation strategies
    • Monitoring mechanisms
    • Formal review mechanism
  3. If the VET Co-ordinator is satisfied that a partnership is warranted discussions shall commence with the Chief Operations Officer around a MOU.
  4. Once a MOU has been signed by the Third party, update the Teaching and Assessment Strategies to include the delivery of units of competency at the Third party.

Responsibilities of the Dean of Academic Administration

  1. The Dean of Academic Administration (or delegate) shall monitor the delivery of the units of competency at the Third party. Particular attention will be paid to ensuring that all RTO standards and the terms of the MOU are being kept
  2. If it is found that the Third party is not keeping all the required standards or is breaching the terms of the MOU, issue a notice of rectification to the Third party
  3. Review the response to any notice of rectification and if the Third party refuses, or is unable to comply with the notice, shall initiate steps to terminate the agreement with the Third party
  4. Keep the VET Co-ordinator informed of the results of any monitoring of the Third party.

Responsibilities of the Third Party Provider

  1. To cooperate fully with the VET regulator and the Higher Education regulator.  
  2. To adhere to all of the College's policies and procedures.
  3. To provide copies of all proposed advertising materials to the College and not publ;ish until written approval hasbeen given by the College. (This process may take up to four weeks as changes may need to be made.)