Training and Assessment Procedures - VET

Owning Body: 
Approved on: 
Sunday, 27 March, 2022
Approved by: 
Contact Person: 
VET Co-ordinator

To establish responsibilities so that the RTO’s training and assessment strategies and practices are responsive to industry and learner needs and meet the requirements of training packages and VET accredited courses.


These procedures apply to the VET Co-ordinator, all VET trainers and assessors, the Director of VET, Registrar and the Communications Team.


Responsibilities of the VET Co-ordinator

  • The VET Co-ordinator and/or delegated representatives shall regularly consult with industry representatives and trainers and assessors on the training and assessment strategies for every VET course offered within the College’s scope of registration. This will occur whenever there are changes to the course to ensure the TAS still reflects the needs of industry.
  • Bring these training and assessment strategies to the Director of VET and formal acceptance.
  • A Teaching and Assessment Strategy (TAS) is developed for each new (or updated) training package/VET accredited course prior to delivery. All the stated requirements (including assessment requirements) of the training package/VET accredited course must be reflected in the TAS.
  • The TAS shall be reviewed by the VET Co-ordinator, or delegated representative, on an annual basis. Each TAS shall include:
    • An overview of the qualification (identifying information, qualification packaging rules, a list of the units of competency, clients);
    • Course delivery (duration, delivery modes, pathways, entry requirements, RPL, learner support resources, trainer and assessor support);
    • Course structure, sequencing and delivery (core and elective components) and any work placement requirements;
  • Assessment techniques for each unit of competency
  • Trainers and assessors mapping matrix
  • Industry consultation and feedback
  • Changes to scope
  • Validation and moderation approach and schedule.

Responsibilities of the Course/Unit/cluster Co-ordinator

  • Develop or update the Unit Guide (for students) for each unit of competency or cluster of competencies (when individual units are delivered together).
  • The Unit Guide (for students) shall specify the following:
    • Competency code(s) and full title(s)
    • Trainers and assessors for the unit
    • Delivery mode, location, times, and duration
    • Any pre-requisite or co-requisite units
    • An overview of the unit/cluster of units
    • A description of the unit’s (for cluster's) content
    • A description of training strategies to be employed
    • A schedule for training (by weeks or study periods)
    • A listing of all assessment tasks
    • A clear description of each assessment task including: assessment requirements, due date, assessor, and any work placement requirements.
    • Contact procedures for trainers and assessors
    • A statement on resubmission.
    • Marking guide
  • Develop and/or review a Trainer and Assessor guide for each unit or cluster of competencies prior to delivery of the unit.  This guide shall give specific instructions for trainers and specific instructions for assessors including model answers and assessments mapped to the performance criteria, performance and knowledge evidence requirements.
  • Oversee the review and updating of all units of competency prior to delivery, with particular attention to the Trainer and Assessor guides and resources.
  • Ensure that each assessment task is designed to test specific elements of competency for the unit, with adequate outcomes to satisfy the performance and knowledge evidence requirements.
  • Ensure that all elements of the performance criteria associated with the unit (or cluster) have been covered by the range of assessment tasks for the unit (or cluster) and satisfy the knowledge and performance evidence required by the unit or cluster.
  • Confirm that the unit of competency or units within a cluster are current or alert the VET Co-ordinator if the unit of competency has been upgraded or replaced, according to the National Register.

Responsibilities of Trainers and Assessors

  • Refer extensively to the specific Unit Guide (for students) and the specific Trainer and Assessor guide for each Unit or cluster of competencies that they train and/or assess.
  • Follow the schedule in the Unit Guide – the training plan and assessment schedule.
  • Grade each assessment task submitted after consulting the Trainer and Assessor guide as either “Satisfactory” or “Not Satisfactory”.
  • Where a learner's work has been assessed as "Satisfactory", provide meaningful and practical feedback to affirm the learner's achievement.
  • Ensure a learner who receives a “Not satisfactory” grade be given the opportunity to resubmit and provided with meaningful and practical feedback and guidance regarding areas of improvement.
  • After all assessments have been completed, provide the student with a “Competent” or “Not Yet Competent” outcome.
  • Ensure a learner only be deemed competent for a unit or cluster of competencies when competency has been demonstrated for all elements of the unit  or cluster. 

Responsibilities of the Director of VET

  • In conjunction with the Communications Team, ensure that the college’s handbooks and advertising materials are reviewed and updated to reflect any variations to the training and assessment strategies. 

Responsibilities of the Communications Team 

  • In conjunction with the Director of VET, ensures that the college’s handbooks and advertising materials are reviewed and updated to reflect any variations to the training and assessment strategies. 

Responsibilities of the Registrar

  • Confirm that the mapping of trainer/assessor skills and experience to each unit of competency is completed and affirms the person’s approval to train, assess or both.
  • Update the Student Management System if the unit of competency or units within a cluster have been upgraded or replaced according to the National Register, ensuring that the qualification documentation is accurate and current.