Transition of VET Training Packages and VET Accredited Courses Procedures

Status


Last reviewed
Tue, 17 April 2018

To establish the responsibilities for managing the transition of VET training packages and VET accredited courses.

Public
visibility
Approved on: 09 Apr 2015
Review cycle: 3 Years
Owned by

VET Co-ordinator

Approved by

Learning, Teaching and Research Committee

Policy Contact: 
VET Co-ordinator
Purpose: 

To establish the responsibilities for managing the transition of VET training packages and VET accredited courses.

Scope: 

These procedures apply to the VET Co-ordinator, the Course Advisor, the Dean of Academic Administration, the Director of Marketing, and the Registrar.

Statement: 

Responsibilities of the VET Co-ordinator

  1. With any revision to a training package or transition of a VET accredited course check the new licensing arrangements.
  2. Obtain permission to use the revised training package/course including the payment of any licensing fees.
  3. When an addition to scope is required ensure that this happens promptly.
  4. Map the current learning and assessment strategies to the revised training package/course.
  5. Develop or obtain learning and assessment strategies where gaps have been identified between the revised and superseded packages
  6. Develop a new Training and Assessment Strategy (TAS) for each replacement qualification or unit of competency the earlier of; three months before commencement of delivery or before the start of a new calendar year.
  7. Advise the Registrar of these replacement qualifications, replacement units of competency and changes to Training and Assessment Strategies (TAS) as soon as practicable.
  8. Once formal recognition has been given by the National Regulator, record on the College’s change of scope register the qualifications or units of competency that have been removed/added.
  9. Within three (3) months of a qualification or competency being added to the National register the VET Co-ordinator shall submit an Add/Amend Unit Form for each new competency and an  Amend Course Form for each new qualification.
  10. Ensure that Trainer and Assessor guides are prepared for each new unit of competency at least one month prior to the commencement of each unit.

Responsibilities of the Course Advisor

  1. Provide timely and adequate advice and guidance to students if the qualification/unit/course in which they are enrolled is to about to be revised or superseded.
  2. Note teach-out provisions and discuss with each individual student the possibility of transferring to an alternative endorsed training package qualification, unit of competency or accredited course.
  3. Ensure students are not enrolled in qualifications/courses that adversely affect their opportunities for employment, residency status and/or future study pathways.
  4. Advise a new student that they are unable to enrol in a training package or unit of competency that has been removed or deleted from the National Register.
  5. Ensure transfer of students to different qualifications/units of competency/courses is undertaken in collaboration between the student and the College. 

Responsibilities of the Dean of Academic Administration

  1. In conjunction with the Director of Marketing ensure that the College’s handbooks and advertising materials are reviewed and updated to reflect any variations to the College’s scope of registration. 

Responsibilities of the Director of Marketing

  1. In conjunction with the Director of Marketing ensure that the college’s handbooks and advertising materials are reviewed and updated to reflect any variations to the College’s scope of registration.
  2. TEnsure that any course or any unit of competency that has been removed from the College’s scope of registration is deleted from any advertising material.

Responsibilities of the Registrar

  1. Continue to monitor the enrolment of students through any transition period to ensure that they are correctly enrolled especially when this enrolment involves replacement qualifications, and replacement units of competency.
  2. When a training product/unit of competency is superseded on the College’s scope of registration, ensure all students’ training and assessment is completed and the relevant AQF certification documentation is issued or learners are transferred into its replacement, within a period of one year from the date the replacement training product was released on the National Register.
  3. When an AQF qualification is no longer current and has not been superseded, ensure all students’ training and assessment is completed and the relevant AQF certification documentation issued within a period of two years from the date the AQF qualification was removed or deleted from the National Register.
  4. When a skill set, unit of competency, accredited short course or module is no longer current and has not been superseded, ensure all students’ training and assessment is completed and the relevant AQF certification documentation issued within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the National Register.
  5. Ensure that a new student does not commence training and assessment in a training product that has been removed or deleted from the National Register.