VET Fit and Proper Persons Procedures

Status


Approved

To establish responsibilities for ensuring the implementation of the Fit and Proper Persons Policy.

Public
visibility
Approved on: 25 Mar 2015
Review cycle: 3 Years
Owned by

Operations

Approved by

Learning, Teaching and Research Committee

Category: 
Policy Contact: 
VET Co-ordinator
Purpose: 

To establish responsibilities for ensuring the implementation of the Fit and Proper Persons Policy.

Scope: 

These procedures apply to the Chairman of the Board (or delegate), the Chief Operations Officer and the VET Co-ordinator.

Statement: 

Responsibilities of the Chairman of the Board

  • Prior to the appointment of a new member to the College Board the Chairman of the Board, or their delegate, shall ensure that they receive a completed Fit and Proper Persons Declaration.
  • The Chairman of the Board, or their delegate, shall review the form and ensure that it has been signed and witnessed.
  • If all answers on the form are in the negative the Chairman of the Board, or their delegate, is free to recommend acceptance of the candidate.
  • If any of the answers on the form are in the positive the default position is that the candidate is disqualified from office. If merit is still seen in the candidate, the Chairman of the Board shall seek advice as to whether acceptance of the candidate will breach the RTO Standards. A candidate will only be recommended if the advice confirms that the RTO standards will be breached.

Responsibilities of the Chief Operations Officer

  • Prior to the appointment of a candidate to a key administrative position the Chief Operations Officer shall ensure that they complete a Fit and Proper Person’s Declaration.
  • The Chief Operations Officer shall review the form and ensure that it has been signed and witnessed.
  • If all answers on the form are in the negative the Chief Operations Officer is free to recommend acceptance of the candidate.
  • If any of the answers on the form are in the positive the Chief Operations Officer shall seek advice as to whether acceptance of the candidate will breach the RTO Standards. A candidate will only be recommended if the advice confirms that neither the standards nor the requirements will be breached.
  • If any of the answers on the form are in the positive and the candidate is seen to be of a high calibre the Chief Operations Officer, after consultation with the Board, may amend the position description so that the RTO Standards no longer apply.

Responsibilities of the VET Co-ordinator

  • Once a candidate has been appointed the VET Co-ordinator (or delegate) shall forward the completed form to the appropriate regulatory authority (currently ASQA).