Monday, 27 November, 2017
To establish responsibilities for ensuring the systematic validation of all VET training courses (training packages and accredited courses).
These procedures apply to the Registrar, the Vice Principal, Academic and the VET Co-ordinator.
Responsibilities of the Registrar
- Develop a schedule for the validation of all VET training courses that are on the College’s scope of registration. This schedule will ensure the following:
- Every training course is to be validated at least once every five years
- The five year cycles will begin in 2015, 2020 and 2025.
- At least 50% of training courses are to be validated within the first three years of a five year cycle
- Training courses identified as likely to be audited by the VET Regulator will be validated earlier and more frequently that other training packages
- Ensure that all validation documentation is archived in a secure manner.
Responsibilities of the Vice Principal Academic
- Make the final determination as to which training products (units of competency within the training course) will be validated.
- Decide who will lead and participate in the validation activities.
- Ensure that the validation panel is adequately represented by the following:
- members with vocational competencies and current industry skills relevant to the assessment being validated
- members with current knowledge and skills in vocational teaching and learning
- independent industry experts whenever possible
- Decide how outcomes of the validation activities will be documented.
- Present the results of the validation activities to the Academic Standards and Risk Committee for discussion.
- Take any recommendations from the Academic Standards and Risk Committee to the VET Co-ordinator.
Responsibilities of the VET Co-ordinator
- Extract the necessary samples of students’ work for the selected units of competency, according to ASQA’s sampling guidelines.
- Present the feedback from trainers and assessors, students and employers surveys where relevant.
- Ensure that the validation panel is provided with the training and assessment strategy for the training course and any relevant information about the delivery of the training course.
- Review any recommendations from the Academic Standards and Risk Committee with a view to immediate implementation.
- Make recommendations to the Vice Principal Academic of what units of competency within a particular training package are suitable candidates for validation.
- Make recommendations to the Vice Principal Academic of suitable candidates to conduct or participate in the validation activities.
- Summarise the results of the validation activities and distribute the results to: the VET Course Co-ordinator, the Academic Standards and Risk Committee, and the Vice Principal Academic.
- Oversee the implementation of the recommendations into all the units of competency within the training package.
- Oversee the implementation of any process improvements regarding assessment judgements.