VET Validation Procedures

Owning Body: 
Approved on: 
Monday, 27 November, 2017
Approved by: 
Contact Person: 
VET Co-ordinator
Category: 
Purpose: 

To establish responsibilities for ensuring the systematic validation of all VET training courses (training packages and accredited courses).

Scope: 

These procedures apply to the Registrar, the Vice Principal, Academic and the VET Co-ordinator.

Statement: 

Responsibilities of the Registrar

  • Develop a schedule for the validation of all VET training courses that are on the College’s scope of registration. This schedule will ensure the following:

    • Every training course is to be validated at least once every five years
    • The five year cycles will begin in 2015, 2020 and 2025.
    • At least 50% of training courses are to be validated within the first three years of a five year cycle
    • Training courses identified as likely to be audited by the VET Regulator will be validated earlier and more frequently that other training packages
  • Ensure that all validation documentation is archived in a secure manner.

Responsibilities of the Vice Principal Academic

  • Make the final determination as to which training products (units of competency within the training course) will be validated.
  • Decide who will lead and participate in the validation activities.
  • Ensure that the validation panel is adequately represented by the following:
    • members with vocational competencies and current industry skills relevant to the assessment being validated
    • members with current knowledge and skills in vocational teaching and learning
    • independent industry experts whenever possible
  • Decide how outcomes of the validation activities will be documented.
  • Present the results of the validation activities to the Academic Standards and Risk Committee for discussion.
  • Take any recommendations from the Academic Standards and Risk Committee to the VET Co-ordinator.

Responsibilities of the VET Co-ordinator

  • Extract the necessary samples of students’ work for the selected units of competency, according to ASQA’s sampling guidelines.
  • Present the feedback from trainers and assessors, students and employers surveys where relevant.
  • Ensure that the validation panel is provided with the training and assessment strategy for the training course and any relevant information about the delivery of the training course.
  • Review any recommendations from the Academic Standards and Risk Committee with a view to immediate implementation.
  • Make recommendations to the Vice Principal Academic of what units of competency within a particular training package are suitable candidates for validation.
  • Make recommendations to the Vice Principal Academic of suitable candidates to conduct or participate in the validation activities.
  • Summarise the results of the validation activities and distribute the results to: the VET Course Co-ordinator, the Academic Standards and Risk Committee, and the Vice Principal Academic.
  • Oversee the implementation of the recommendations into all the units of competency within the training package.
  • Oversee the implementation of any process improvements regarding assessment judgements.