College Board

All finance transactions as noted in this policy are to be authorised by the noted authorised person prior to the transaction being undertaken.
This policy is to be read in conjunction with other specific finance policies where relevant.

The purpose of this policy is to set out the commitment, responsibilities, and procedures of Eastern College Australia in relation to fraud.

Role of the Academic Board

The quality of Higher Education providers is overseen and regulated by the Tertiary Education Quality and Standards Agency (TEQSA), applying standards set by the Minister for Education, primarily under the Higher Education Standards Framework (Threshold Standards) 2021 (HESF) or such other guidelines enacted from time to time.  It is recognised by TEQSA that a degree of separation between corporate governance and academic governance is a long-standing practice and facilitates effective oversight of academic issues.  Consistent with this practice, the Governing Board of Eastern College Australia (the Board) wishes to delegate academic oversight to the Academic Board under the following terms of reference.

Pursuant to this delegation, the Academic Board, as a sub-committee of the Board, shall be the peak academic body of Eastern College Australia for consideration of academic issues including policy development and decision-making to assure the quality of teaching, learning, research and research

The Executive Committee of the Eastern College Australia Board acts on behalf of the Board between Board meetings to deal with matters requiring prompt responses and/or action.

The purpose of this Critical Incident Policy (CIP) is to provide a detailed plan of how Eastern College Australia will prepare and respond to critical incidents and emergency situations. 

This Policy sets out the processes to be followed by Eastern College Australia (ECA) staff if the College experiences a data breach or suspects that a data breach has occurred.

This Policy should be read in conjunction with the College’s Privacy Policy

To ensure that the college continues to operate in the event of an unexpected loss of the Executive Principal, by appointing an Interim Executive Principal for a period of six months, so the Board have time to find the right person for the future.

To outline the process Eastern College Australia (ECA) will adopt in the event of an unexpected absence (an emergency succession) or planned departure (departure defined succession) of the Executive Principal (EP).

The Policy on Policy Development establishes a framework for creating and maintaining the College’s policies, procedures and guidelines.

The purpose of this policy is to provide what information may be collected and how the College manages personal information relating to Applicants, Students, Graduates, Donors, College Board Directors, Faculty and Staff, Volunteers, Alumni, and other people with whom the College interacts.

This manual outlines the policies that form the basis of the College’s Risk Management Plan and covers all activities within the College and its operations and entities, as well as defining the College’s risk management objectives, framework, roles, responsibilities, communication, and process.

The purpose of this policy is to:

• encourage the reporting of matters that may cause harm to individuals or financial or non-financial loss to the College or damage to its reputation;
• enable the College to deal with reports from whistleblowers in a way that will protect the identity of the whistleblower and provide for the secure storage of the information provided;
• establish the policies for protecting whistleblowers against reprisal by any person internal or external to the entity;
• detail the process and procedures for managing reports of a breach;
• help to ensure the College maintains the highest standards of ethical behaviour and integrity

This policy is designed to ensure that all employees understand what will be regarded as bullying and occupational violence, how complaints can be made and how claims will be treated by ECA.

This policy and procedure is required to ensure that personnel recruited to key administrative positions in the College, or to the Governing Board of Eastern College Australia are fit and proper persons to conduct their delegated responsibilities within the College.

The policy presents a framework for providing a safe environment for students and staff in relation to Gender Based Violence (“GBV”) and incidents of sexual assault and sexual harassment. It will outline what behaviours constitute Gender Based Violence, Sexual assault and/or Sexual harassment and set out how the College will respond to such incidents.

To outline how persons can report Gender-based Violence, Sexual Assault and Sexual Harassment (SASH) incidents, the support a person who reports GBV & SASH incidents will receive; and processes for responding to and preventing incidents of GBV & SASH.

To outline staff leave entitlements and arrangements.

Eastern acknowledges that good mental health is important to students’ academic success as well as to their general well-being – as it also is for our faculty and staff. With this in mind, and in response to Recommendation 8 of the Higher Education Standards Panel, Eastern has developed a Strategy to provide a sustainable approach to mental health promotion, protection and intervention for all College students and employees.

This policy sets out the guiding principles to ensure the highest level of health, safety and wellbeing for staff, students and visitors.

This policy outlines the conditions and principles that apply to professional development and study leave for College staff.

The College is committed to fostering a workplace characterised by integrity, respect, fairness, and accountability consistent with its mission and values.

The College seeks to address workplace concerns and grievances in ways that reflect principles of respectful engagement and sound governance practices.

This policy establishes the principles by which staff grievances are addressed, ensuring fairness, accountability, and alignment with applicable legislation and regulatory standards.

This policy supports the College’s compliance with the Higher Education Standards Framework (Threshold Standards) 2021, particularly in relation to staff wellbeing, governance, and institutional accountability.

This policy outlines the basis and conditions that Eastern College Australia apply to Staff Wages and Salaries.

To clarify the rights and responsibilities that faculty have regarding academic freedom.

The purpose of this policy is to provide guidelines for the allocation and use of computers for staff within the College.

This policy is intended to give guidance to the operations personnel of the College, to ensure integrity in all its commercial transactions as they relate to service agreements, banking (including cash handling), inventory control, asset purchases and contractual obligations. This policy is read in conjunction with the Financial Policy and Procedure Manual.

Eastern College Australia is a Christian Higher Education Provider committed to faithfulness to Scripture, integrity in conduct, and the pursuit of godliness in all aspects of its life and ministry. This Conflict-of-Interest Policy exists to protect the integrity, mission, governance, and witness of the College by ensuring that all decisions and relationships are conducted with transparency, accountability, and impartiality, consistent with biblical principles and good governance.

This Cyber Security Policy has the following purposes:

• Protect the operational integrity and availability of the College’s normal operations facilitated by its personnel and IT resources;
• Protect the confidentiality, integrity and availability of data and information managed and retained by the College;
• Protect against external intrusion, denial of service, ransomware, and all other malicious breaches of the College’s IT environment, whether internal or external in origin;
• Ensure all personnel are aware of potential cyber risks and are trained to detect, respond and recover from cyber events;
• Prevent unauthorised and unapproved IT activity of any type within the College’s IT environment;
• Govern IT practices to ensure cyber security is a normal and expected part of the way the College operates internally, and with its students, staff and external stakeholders;
• Manage and recover from any adverse cyber incident in the most effective and efficient manner to restore normal operations as quickly as possible;

Continually review and improve cyber security as the College’s IT environment and the real-world cyber security environment evolve.

This policy outlines the conditions and principles that apply to Staff Study Discount for College staff, board members and their immediate families (spouses and children).

The purpose of this Policy is to guide the College) in developing a child protective culture and in establishing and maintaining child-safe environments for the children who are part of the College education and faith community.

To outline how grievances, disputes and complaints are managed.

This is a revision test July 2

This policy outlines the College’s commitment to managing psychosocial hazards in the workplace in accordance with the Occupational Health and Safety (OHS) Act 2004 (Vic), and the Model Code of Practice: Managing Psychosocial Hazards at Work. It aims to ensure a psychologically safe and healthy work environment for all workers.

The purpose of this policy is to proactively protect, manage, and support the psychological safety and wellbeing of all students, staff, and faculty at the College. This policy aims to create a psychologically safe environment where individuals feel empowered to address mental health challenges and are provided with the necessary resources and support.