Student Identifier Number Policy - VET

Status


Approved

To ensure that all students can be uniquely identified through the Student Identifier Number scheme. 

Public
visibility
Approved on: 09 Apr 2015
Review cycle: 1 Year
Owned by

VET Co-ordinator

Approved by

Principal

Category: 
Policy Contact: 
VET Co-ordinator
Background: 

The Standards for Registered Training Organisations (RTOs) 2015 has a clause in standard 3 requiring that students be uniquely identified through the Student Identifier Number Scheme. Specifically, the standard requires:

The RTO meets the requirements of the Student Identifier Number Scheme, including:

  1. verifying with the Registrar, a Student Identifier provided to it by an individual before using that Student Identifier for any purpose;
  2. ensuring that it will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies under the Student Identifiers Act 2014;
  3. ensuring that where an exemption described in Clause 3.6 (b) applies, it will inform the student prior to either the completion of the enrolment or commencement of training and assessment, whichever occurs first, that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar; and
  4. ensuring the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems. 
Purpose: 

To ensure that all students can be uniquely identified through the Student Identifier Number scheme. 

Scope: 

The policy applies to all VET students of the College and the staff who administer VET. 

Statement: 

The College shall adopt all requirements of the Student Identifier Number Scheme.

The College will check a Student Identifier provided to it by an individual before using that Student Identifier for any purpose.

The College will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies.

If an exemption applies the College will inform the VET student prior to completion of their enrolment that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar.

The College will ensure the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems.