Student Identifier Number Policy – VET

Status

Next review
Fri, 05 January 2029

To ensure that all VET students can be uniquely identified through the Student Identifier Number scheme.

Public
Visibility

Approved on: 05 Jan 2026
Review cycle: 3 Years

Owned by
Director Of Vet

Approved by
Director Of Vet

Category: VET - Academic

Policy Contact:

Director of VET

Background:

The 2025 Standards for Registered Training Organisations (RTOs) Compliance Standards Division 2 – Integrity of Nationally Recognised Training Products, Student identifier requirements require students to be uniquely identified through the Student Identifier Number Scheme. Specifically, the Standard requires:
The RTO meets the requirements of the Student Identifier Number Scheme, including:

requiring the Registrar to verify that any Student Identifier provided to it by an individual belongs to that individual before using that Student Identifier for any purpose;
ensuring that it will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies under the Student Identifiers Act 2014;
Exemptions given by the Minister

The Minister may, in writing and as agreed by the Ministerial Council, specify an issue to which the requirement in subsection (2 above) does not apply, by reference to one or more of the following:

a. the organisation doing the issuing;
b. the VET qualification, or VET statement of attainment, being issued; or
c. the VET student to whom the VET qualification, or VET statement of attainment, is being issued.

ensuring that where an exemption described in 3 above or subsection 53(3) of the Student Identifiers Act 2014 applies, it will inform the student prior to either the completion of the enrolment or commencement of training and assessment, whichever occurs first, that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar; and
ensuring the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems.

Purpose:

To ensure that all VET students can be uniquely identified through the Student Identifier Number scheme.

Scope:

The policy applies to all VET students of the College and the staff who administer VET courses.

Statement:

The College shall adopt all requirements of the Student Identifier Number Scheme.

The College will check a Student Identifier provided to it by an individual that the Student Identifier belongs to that person, before using that Student Identifier for any purpose.

The College will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies.

If an exemption applies (as described in point 3 above (in Background) or subsection 53(3) of the Student Identifiers Act 2014 , the College will inform the VET student prior to completion of their enrolment that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar.

The College will ensure the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems.

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Student Identifier Number Policy – VET

Public

Visibility

Approved on:

05 Jan 2026

Next review:

Fri, 05 January 2029

Review cycle:

3 Years Years

Owned by

169

Approved by

169

Category: VET - Academic

Policy Contact:

Director of VET

Background:

requiring the Registrar to verify that any Student Identifier provided to it by an individual belongs to that individual before using that Student Identifier for any purpose;
ensuring that it will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies under the Student Identifiers Act 2014;
Exemptions given by the Minister

The Minister may, in writing and as agreed by the Ministerial Council, specify an issue to which the requirement in subsection (2 above) does not apply, by reference to one or more of the following:

ensuring that where an exemption described in 3 above or subsection 53(3) of the Student Identifiers Act 2014 applies, it will inform the student prior to either the completion of the enrolment or commencement of training and assessment, whichever occurs first, that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar; and
ensuring the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems.

Purpose:

To ensure that all VET students can be uniquely identified through the Student Identifier Number scheme.

Scope:

The policy applies to all VET students of the College and the staff who administer VET courses.

Statement:

The College shall adopt all requirements of the Student Identifier Number Scheme.

The College will check a Student Identifier provided to it by an individual that the Student Identifier belongs to that person, before using that Student Identifier for any purpose.

The College will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies.

The College will ensure the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems.