Student Admissions Policy

Status


Last reviewed
Sat, 03 September 2016

The Student Admissions Policy establishes a framework for admitting potential students into the College which is supported by fair, transparent, consistent and timely procedures.

Public
visibility
Approved on: 12 Sep 2016
Review cycle: 1 Year
Owned by

Academic Standards and Risk Committee

Approved by

Academic Board

Category: 
Policy Contact: 
Academic Standards and Risk Committee Minute Secretary
Definitions: 

educational disadvantage - means that the acquisition of knowledge or skills by a student has been inhibited by: the social environment from which the student comes; or the extent of financial resources which have been available to the student; or a diagnosed physical or mental impairment; or limited English proficiency where English is not the common language of communication in the home environment (Students in this group must still demonstrate an aptitude to read and write in English at a level necessary to satisfactorily study at undergraduate level); or any other circumstance not listed above, which is claimed by the student to be an inhibiting factor, and is agreed by the College.

Purpose: 

The Student Admissions Policy establishes a framework for admitting potential students into the College which is supported by fair, transparent, consistent and timely procedures.

Scope: 

This policy applies to all admissions of potential and returning students of all courses.

Statement: 

The College will endeavour to make admissions accessible to a diversity of students who demonstrate potential for success in tertiary study. Special consideration will be given to applicants who have been disadvantaged in their education but who exhibit good academic potential.

Processes for the selection and admission of students shall be governed by the following principles:

  • Fairness
  • Consistency
  • Transparency
  • Timeliness
  • Merit

The College reserves the right to place an admissions quota on any course it offers.

The College shall take into account the educational disadvantage experienced by a particular applicant when determining selection and admission.

All students applying for entry to the College are advised that: Theologically, the College is Bible-based, evangelical and charismatic. You are not expected to agree with everything, but we do hope you will consider fully what is taught, even if it is different from what you have believed in the past. In assignments, you will sometimes be expected to analyse or discuss a particular view, so that it is clear that you understand it, even if your personal view differs. However, no attempt will be made by the College to impose doctrines on students and every attempt will be made to encourage students to be loyal to their own church or denomination.

General Entry Requirements for all Courses

A potential student is required to:

  • demonstrate in an interview with an academic staff member of suitability for the course concerned; 
  • provide contact details for a character referee, who will endorse the application, by completing a Confidential Reference form supplied by the College.

The College reserves the right to disregard any of the above entry criteria when it is satisfied that the ability, experience and standing of an applicant are sufficient to give the applicant a good chance of completing the relevant course successfully.

Summary of Specific Entry Requirements for Each Course

Specific entry criteria apply to each course offered by the College including English proficiency. Details of the entry requirements for each course are detailed on the course website.

Student Admissions Processes

Admission Process

Potential students of the College are requested to visit the College webpage or contact the Mulgrave Campus of the College in person. Normally, after first contact has been made or an online application is submitted, an interview with a Course Advisor shall be arranged. At this interview:

  • the prospective student will be given more information and opportunity to discuss his or her proposed course of study;
  • relevant information will be obtained as to why he or she wants to study at the College, what academic level has been reached so far, why he or she is interested in a particular course of study, ability to pay fees, any other course specific requirements, etc.;
  • the prospective student must provide any referral form or letter for Student Eligibility for Government funding;
  • as a consequence of the interview and relevant information provided, the prospective students suitability for the proposed course of study shall be considered and an opinion formed regarding acceptance as a student.

Each prospective student shall be provided with clear information, via the College website, prior to enrolment, about each of the following:

  • student selection, enrolment and induction/orientation procedures;
  • course information including content and vocational outcomes;
  • fees and charges, including refund policy;
  • provisions for language, literacy and numeracy assessment (if applicable);
  • student support, including any external support the College is able to indicate;
  • flexible learning and assessment procedures;
  • welfare and guidance services the College is able to indicate;
  • appeals, complaints and grievance procedures;
  • student Code of Conduct and disciplinary procedures;
  • staff responsible for access and equity;
  • recognition of prior learning (RPL) arrangements;
  • options, courses of study and unit selections appropriate to the recommended courses of study; and
  • the availability of further information on College courses, procedures and policies.

Verification of Academic Credentials

An applicant who applies to the College to undertake a course of study is required to submit supporting documentation which indicates that the applicant has the qualification(s) required for entry to the course.

The College will verify an applicant’s academic credentials by:

  1. Sighting original or certified true copies of previous Academic credentials (transcript/testamur) documentation, or an official letter provided by the issuing institution which indicates the units which have been undertaken by the applicant and confirming the conferral of any award. This documentation must be provided in English, or must be accompanied by an officially certified English translation; and confirming the awarding Institute’s status and registration as an Education provider in the country of location with (Australia) Tertiary Education Quality and Standards Agency (TEQSA) or other equivalent agency; or
  2. Confirming the equivalency of any awarded Academic credential from outside Australia with the qualifications of the Australian Qualifications Framework (AQF) using the Australian Education International - National Office of Overseas Skills Recognition (AEINOOSR) Country Education Profile (CEP) register.

If falsified documentation is found to have been submitted in support of an application, the enrolment of that student may be disallowed (or discontinued) and any grades and/or qualifications may be rescinded.

Application Process

When the prospective student decides to proceed with an application to become a student of the College, he or she must complete either an online Application Form or for some VET courses a written application form.

The student will provide the College with a passport size photograph either electronically or in printed form. This photo will be used for issuing student cards and must be able to be matched to other documentation provided by the student to provide evidence of identity.

If a student submits the above without having had an interview with a Course Advisor, normally the student shall be asked to make an appointment for such an interview.

Acceptance Process

Acceptance depends on the category of course applied for:

  • Acceptance for auditing one or more units - on receiving a formal application the College will form an opinion regarding acceptance or non acceptance of the potential student into the course.
  • Acceptance for cross-institutional study - on receiving a formal application and the Cross-Institutional Enrolment Incoming Form the College will form an opinion regarding acceptance or non acceptance of the potential student into the course.
  • Acceptance for all other awards including non-award study - on receiving a formal application the College will contact the prospective student’s referee to complete a standard Confidential Character Reference form which is provided by the College. After receiving a satisfactory reference, and after consideration of the information available to the deciding officer at the time, the College will form an opinion regarding acceptance or non acceptance of the potential student into the course.

The deciding officers for admission to VET courses are the VET Co-ordinator and the Registrar. The deciding officer to determine eligibility for VET funding is the Registrar, the VET Co-ordinator or the Academic Administration Officer.

The deciding officers for Higher Education courses where the student applies meeting the general entry requirements and the course entry requirements are the Course Co-ordinator, or the Unit Co-ordinator for the Major the student wishes to study, and the Registrar.

The deciding officers for Higher Education courses where the student applies under special admission provisions are the Course Co-ordinator, or the Unit Co-ordinator for the Major the student wishes to study, and the Dean of Academic Administration.

In the event that a decision is made to accept the student, the College shall send a letter of acceptance to the student confirming the offer of acceptance or provisional acceptance into a course of study.

Acceptance means that a student is accepted into the College for the course of study agreed upon with the College.

In the event that provisional acceptance is offered, the prospective student will be advised that admission into any course of study is considered provisional until formal application and admission procedures have been satisfactorily completed.

Students shall also be advised in their letter of acceptance that acceptance is contingent upon he or she demonstrating that:

  • satisfactory academic progress is being made;
  • interactions with other students are respectful;
  • interactions with lecturers, academic and non-academic staff members are respectful
  • his or her general behaviour has not raised any concerns with staff or other students;
  • his or her willingness to follow direction or advice is apparent; and
  • any other factors deemed necessary by the deciding officers.

Probation Process

In the event that the student has not demonstrated satisfactory academic progress as described in the College's Student Progress Policy, the College has the prerogative to flag a student's enrolment in a course as probationary.

Students will be removed from probation on satisfactory academic progress as described in the College's Student Progress Policy.

In the event that a student is placed on probation, the College shall have the prerogative to limit enrolment into particular units of study, disallow enrolment in particular units of study, or by particular modes of study, and revoke any waived pre-requisites for future units of study.

Withdrawal from Course Process

A student may withdraw from a course at any time by notifying the College using the Course Withdrawal Form.

Financial penalties may apply according to the College’s Refund Policy.

Academic penalties will apply to each unit where the Course Withdrawal form is received after the census date of the unit. The Student will receive a result of “withdrawn fail” for the units so affected.

Deferral from Course Process

A student may defer from a course at any time by notifying the College using the Course Deferral Form.

Financial penalties may apply according to the College’s Refund Policy.

Academic penalties will apply to each unit where the Course Deferral form is received after the census date of the unit. The Student will receive a result of “withdrawn fail” for the units so affected.

Students may defer for up to one year and are required to notify the College of their intention to return to study by completing a Return to Study Form. If the accreditation of the course has been renewed while the student was deferred the student may be placed in the newly accredited course and required to meet the newly accredited course’s rules for graduation.

Students who defer while on probation will remain on probation when they return.

Termination Process

In the event that any of the following circumstances become apparent, the College has the prerogative to terminate a student’s enrolment or disallow enrolment in particular units of study, or discontinue the student’s enrolment in a course of studies:

  • the student is on probation and the student has not demonstrated satisfactory academic progress as described in the College's Student Progress Policy;
  • the student’s interactions with other students are disrespectful or are disruptive to, and interferes with, the learning ability of other students;
  • the student’s interactions with lecturers, academic and non-academic staff members are disrespectful, or are disruptive to, and interferes with, the teaching and learning process in the class room or the administrative process of the College.
  • the student’s behaviour has brought the College into disrepute; or
  • the student has demonstrated an unwillingness to follow direction or advice.

A student whose enrolment at the College is being discontinued for any of the above reasons, shall be advised in writing of the decision, and shall also be advised of the College’s internal appeals process in the first instance, and if subsequently necessary, the College’s external appeals process.