The Standards for Registered Training Organisations (RTOs) 2015 include Standard 8 requiring that the College co-operates with the VET regulator and is legally compliant at all times. This policy has been developed to ensure compliance with the relevant clauses of the Standard 8. Specifically, the Standard requires:
Clause 8.1
The RTO co-operates with the VET Regulator:
- by providing accurate and truthful responses to information requests from the VET Regulator relevant to the RTO’s registration;
- in the conduct of audits and the monitoring of its operations;
- by providing quality/performance indicator data;
- by providing information about substantial changes to its operations or any event that would significantly affect the RTO’s ability to comply with these standards within 90 calendar days of the change occurring;
- by providing information about significant changes to its ownership within 90 calendar days of the change occurring; and
- in the retention, archiving, retrieval and transfer of records.
Clause 8.2
The RTO ensures that any third party delivering services on its behalf is required under written agreement to co-operate with the VET Regulator:
- by providing accurate and factual responses to information requests from the VET Regulator relevant to the delivery of services; and
- in the conduct of audits and the monitoring of its operations.
Clause 8.3
The RTO notifies the Regulator:
- of any written agreement entered into under Clause 2.3 for the delivery of services on its behalf within 30 calendar days of that agreement being entered into or prior to the obligations under the agreement taking effect, whichever occurs first; and
- within 30 calendar days of the agreement coming to an end.
Clause 8.4
The RTO provides an annual declaration on compliance with these Standards to the VET Regulator and in particular whether it:
- currently meets the requirements of the Standards across all its scope of registration and has met the requirements of the Standards for all AQF certification documentation it has issued in the previous 12 months; and
- has training and assessment strategies and practices in place that ensure that all current and prospective learners will be trained and assessed in accordance with the requirements of the Standards.
The Victorian Government's designated authority for the funding of education/training also places any RTO that receives funding under a number of regulatory requirements.
To ensure that the College meets its obligations to comply with requests from the VET Regulator, the Victorian Government's designated authority overseeing funding for education/training, or other government regulatory authorities.
The policy relates to the College and all third parties who deliver services related to VET on behalf of the College.
The College shall co-operate with the VET regulators by:
- providing accurate and truthful responses to information requests from a Regulator
- allowing a regulator access for the purpose of conducting audits and monitoring the College’s operations
- providing quality/performance indicator data
- providing information about substantial changes to its operations or any event that would significantly affect the College’s ability to comply with these standards within 90 calendar days of the change occurring
- providing information about significant changes to its ownership within 90 calendar days of the change occurring
- retaining, archiving, retrieving and transferring records.
Any third party delivering VET services on behalf of College shall be required to sign a Memorandum of Understanding complying with the Delivery with Other Parties Arrangements and Performance Monitoring before delivering any services on behalf of the College.
The College shall notify the VET Regulator of:
- any written agreement entered into with a third party for the delivery of services on its behalf within 30 calendar days of that agreement being entered into or prior to the obligations under the agreement taking effect, whichever occurs first; and
- any agreement coming to an end within 30 calendar days.
The College will provide an annual declaration on compliance with these Standards to the VET Regulator whether it:
- currently meets the requirements of the Standards across all its scope of registration and has met the requirements of the Standards for all AQF certification documentation it has issued in the previous 12 months; and
- has training and assessment strategies and practices in place that ensure that all current and prospective learners will be trained and assessed in accordance with the requirements of the Standards.
The College shall co-operate with the Victorian Government's designated authority for funding of education/training by:
- Posting on the College's website a copy of its most recent Quality Indicators summary report,
- Publishing a summary of its latest registration audit information in a prominent position on its website.
- Collecting relevant data when they either complete or withdraw from training. This data shall be submitted to the Victorian Government's designated authority overseeing funding for education/training in the format required by this authority.
- Correctly filling all AVETMISS fields to ensure accurate Student Statistical Reports.