1 Coursework Courses Approval Principles

When designing and approving coursework courses or making changes to courses the College shall be guided by the principles of:

• Course design that supports strategic directions of the College as well as its vision, mission and values;
• Course design informed by scholarship, industry requirements and external reference points, including relevant academic standards;
• Course design that aligns learning outcomes, assessment disciplines and graduate attributes;
• Compliance with relevant legislative and regulatory requirements;
• Course entry requirements that are set to allow the College to admit a course applicant who can undertake the course with a reasonable prospect of success;
• Course structures and rules that provide clear and consistent completion requirements; and
• Regular evidence-based reviews, benchmarking and continuous improvement.
• As relevant to the course learning outcomes the integration of material relevant to sexual assault and sexual harassment so that graduates of the College are both aware and informed of issues related to, and skills in supporting those who experience sexual assault or sexual harassment, as per the SASH policy. 

2 Protocols for the Proposal of New Courses

As the College is not self-accrediting, the College must seek (re)accreditation from the relevant regulator and/or professional authorities for all course accreditations. All new courses must undergo a clear and rigorous developmental and review process, seeking approval from the Academic Board and Governing Board before submission to the regulator(s).

2.1 Establishment of Need for New Course

The need for a new course must be established on a broad base involving:

• Integration with the mission, vision and values of the College;
• Market research covering documented discussions with a range of stakeholders including employers and interested individuals and organisations as applicable. Discussions should include the emploment prospects for graduates.
• Documented discussions with relevant accrediting and governing bodies (such as Victorian Institute of Teaching (VIT) or Christian Counsellors Association of Australia (CCAA));
• Demonstrated lack in the College's current offerings; and
• Discussions at relevant College Committees or working groups.

Minor extensions to existing courses (such as new qualifications embedded within an existing one) shall be approved by the Academic Board for submission for accreditation based on a developed rationale and Course Business Plan, without following the new course development procedure in full.

2.2 Operational Considerations in the Writing of a New Course

The proposal must include a Course Business Plan following the template provided by the College.

The Dean of Faculty, the Dean of Studies, the General Manager and the Chief Operations Officer shall satisfy themselves that:

• the Business plan is up to date and sound;
• Course assurance discussions with another Higher Education provider have been initiated
• the staff and resources needed (including library and online resources) to teach the course effectively are identified and that the General Manager is aware of these needs so that they can be included in planning;
• any impact of the new course on existing courses is considered.

2.3 Presentation of Concept to Relevant Bodies for Approval

Before any work commences on the detail of a new course the concept of the new course must be presented to the following bodies for approval in this sequence:

1. The Learning, Teaching and Research Committee who will assess the concept and create a Course Development Panel consisting of:
   • Staff for the relevant course,
   • interested Academic Staff; and
   • the Dean of Studies or delegate
2. The Learning, Teaching and Research Committee will advise the Academic Board, who will inform the Governing Board.
3. The Course Development Panel will provide an initial outline of the course and seek approval from the Academic Board.
4. The Principal or delegate will submit the draft Course Business Plan to the Governing Board for endorsement of the initiative.

Revisions to concept may be required at any point in this sequence.

2.4 Writing of New Course

When the intial outline of the course has been approved by the Academic Board, and the Course Business Plan has been approved by the Governing Board, drafting of the new course can commence.

1. The primary developer is a representative from the School who will deliver the course. The primary developer will facilitate the consultation, writing and development of the course. In certain cases such as when the School lacks the requisite expertise or knowledge, a suitable consultant may be appointed the primary developer of the course.
2. The Dean of Studies must be consulted on matters pertaining to academic standards to ensure all government regulations are being met.
3. Academic staff and sessional lecturers will be consulted as necessary and may be requested to write specific sections of the documentation.
4. The Dean of Studies will ensure the course design and and documentation will support quality teaching and learning.
5. The Executive Principal will receive updates, including documentation and briefings, on the progress of the course development at nominated checkpoints. These checkpoints typically occur at the end of the course design, the completion of the course proposal documentation, and prior to submission to the Governing Board.
6. When the course documentation is completed, it will be reviewed internally and then by one or more expert(s) in the field for external expert review.
7. Course documentation will include all requirements of TEQSA, professional bodies (where relevant), organisational policies, and other items as determined by the Course Development Panel.:
8. Upon review of the completed course by one or more external experts, the Course Development Panel will discuss any suggested changes and submit documentation to the Learning, Teaching and Research Committee for approval
9. The Learning Teaching and Research Committee will assess the proposal and if endorsed, recommend it to the Academic Board for approval.
10. The Academic Board will assess the proposal and if endorsed recommend it to the College Governing Board.
11. Before granting approval for the course, the Governing Board will assess the recommendation in light of adherence to both the College's vision and plan.

2.6 Changes during the Accreditation Process

It is recognised that accrediting agencies or the regulator may request clarifications or changes to the courses before granting accreditation. The Dean of Studies in consultation with the relevant School, will oversee and coordinate the necessary responses to those requests. Where the changes to the course affect the course outcomes, structure, or Christian Ethos of the course, those changes must be approved by the Academic Board. Where the changes call in to question the viability of the course, those changes must be approved by the Governing Board. Any other changes can be ratified by the Academic Board after being agreed upon by the accrediting agency or regulator.

3 Accreditation of Courses

Courses are formally accredited when notified by the regulator and the professional accrediting agency, where required. 

4 Post-Accreditation of Course

4.1 Implementation of Course

The implementation of the course is the responsibility of the relevant School or Schools. In this phase, the employment of qualified Academic staff, the production of unit guides, and the provision of adequate resources must be done in accordance with the respective College policies.

The School will ensure all relevant staff are briefed on the new course.

4.1 Administration of Course

The College will ensure the following occur:

• The College Application form is updated
• Enrolment forms are updated
• The College website is updated
• Tuition Protection Service arrangements are in place.
• Course Assurance arrangements with partner institutions are confirmed
• Centrelink is updated with course information
• Commonwealth HELP is notified.

​5 Re-Accreditation of Course

5.1 Ongoing Need for Course

Ongoing need of the course must be demonstrated by

• Statistical data provided by the Dean of Studies for the period since the last accreditation:
  • intake by year
  • uptake of units
  • uptake of majors and minors (where offered)
  • completions
• Ongoing match with the College’s mission and vision
• Stakeholder feedback including course suitability for industry requirements

5.2 Review and Development Process

The Learning, Teaching and Research Committee will assess the ongoing need for the course, majors and minors, incorporating guidance on the viability of the course from the Executive Leadership Team.
Where ongoing need for a course, major or minor is not demonstrated the College will either:

• manage the teaching out of a course, major or minor according to the Course Transition and Teaching Out Policy.
• develop a new course, major or minor as specified by this policy, for affected students to transition to according to the Course Transition and Teaching Out Policy

Where there is ongoing need the Learning, Teaching and Research Committee will create a Course Development Panel consisting of:

• Staff for the relevant course,
• interested Academic Staff; and
• the Dean of Studies, or delegate.

The Course Development Panel will review and update as necessary:

• development notes already logged in course profile system (UGBOOT)
• course structure (core units, majors, minors)
• course entry requirements
• course outcomes
• enrolment in units or the previous period of accreditation
• individual units - outcomes, content, textbook, mode of delivery
• benchmarks against other institutions
• benchmarks against the AQF
• the fit of the majors/minors into the course as a whole
• learning outcomes and rationale of the majors and minors and their relationship to the course rationale and outcomes
• the alignment of the course to the AQF

The Course Development Panel will present a report of their findings and recommendations including proposed course documentation to the Learning, Teaching and Research Committee.

Where necessary to meet industry need or the aims of new majors or minors the Course Development Panel will create:

• New majors
• New minors
• New units

Completed documentation for the reaccredited course must meet the same requirements as those for a New Course (2.4.7).

External peer review of the reaccredited course must occur as for a New Course (2.4.9).

Final approval for the reaccredited course will be recommended by the Learning, Teaching and Research Committee to the Academic Board (as for a New Course 2.6).

Changes to the reaccredited course during its accreditation process will be the same as a new course (2.6)

6 Validation of Course, Major or Minor Outcomes

External validation of the course, including its major or minor outcomes, should occur to inform the relevance of currency of, and the need for the course, and should include stakeholder feedback.

6.1 Validation Questions

The questions asked at validation will be:

1. Does the course, major or minor outcomes meet the AQF requirements for its AQF level?
2. Are the course, major or minor outcomes coherent?
3. Are the course entry requirements suitable?
4. Is there a justified need for the course, major or minor?
5. Overall, do you feel this is a course, major or minor that should be moved forward in the internal accreditation process? If not why not?

6.2 Stakeholder Feedback

The questions asked of stakeholders will be:

1. Are the course, major or minor outcomes coherent?
2. Is there a justified need for the course, major or minor?
3. Would graduates of this award be suitable workers for your organisation's need? What changes, if any, would you want?

Where the course is subject to external professional accreditation bodies such as VIT or CCAA, additional questions relevant to the accreditation shall be developed by the primary developer.