College Board

Title Amended on Purpose
Academic Board Terms of Reference Tuesday, 31 March, 2020

To outline the purpose, membership and terms of reference of the Academic Board.

Academic Freedom Thursday, 9 August, 2018

To clarify the rights and responsibilities that faculty have regarding academic freedom.

Anti-Bullying Policy

To outline the College position on bullying.

Asset Management Policy Friday, 13 January, 2017

This policy is to ensure the College makes responsible asset purchases, accounts for assets, and retains control over assets.
All staff at the College will have the necessary and suitable equipment to perform their duties and to ensure that copyright and licensing regulations are observed.

Bullying Complaints Procedures (for Staff)

To outline the process which is to be followed by staff should any instances of bullying be reported.

Capital and Major Projects Policy

This policy and its procedures is intended to provide a framework for dealing with maintenance, property capital development and improvements, plant and equipment improvements, technology improvements and other specific projects which, in general, total $10,000 or more.

Commercial Transactions Policy

This policy is intended to give guidance to the operations personnel of the College, to ensure the integrity of all its commercial transactions as they relate to agreements, banking (including cash handling), inventory control, acquisitions and marketing and communications. This policy is supplemented by the attached document, Financial Policy and Procedure Manual.

Complaints and Grievance Procedures - Academic Matters

To outline procedures to be followed in regard to grievances of an academic nature.

Complaints and Grievance Procedures - Non Academic Matters

To outline procedures to be followed in regard to grievances of a non-academic nature.

Credit Card Use Policy

This policy has been developed to ensure that corporate credit cards issued by the College are used with integrity and diligence.

Critical Incident Policy Thursday, 26 March, 2020

The purpose of this Critical Incident Policy (CIP) is to provide a detailed plan of how Eastern College Australia will prepare and respond to critical incidents and emergency situations.

Data Breach Policy Wednesday, 12 June, 2019

Eastern College Australia recognises the importance of ensuring that appropriate measures are in place to:

  • effectively respond to an actual or suspected data breach involving data or information in any form or medium held by the College (Data); and
  • ensure compliance with the relevant legislative framework under the Privacy Act 1988 (Cth) (the Act) concerning personal information data breaches.

This Policy should be read in conjunction with the College’s Privacy Policy

Disaster Recovery Policy: Loss of Executive Principal Tuesday, 11 September, 2018
To ensure that the college continues to operate in the event of an unexpected loss of the Executive Principal, by appointing an Interim Executive Principal for a period of six months, so the Board have time to find the right person for the future.
Finance Policy and Procedure Manual Friday, 20 January, 2017

All finance transactions as noted in this policy are to be authorised by the noted authorised person prior to the transaction being undertaken.

This policy is to be read in conjunction with other specific finance policies where relevant.

Fit and Proper/Responsible Persons Policy

This policy and procedure is required to ensure that personnel recruited to key administrative positions in the College, or to the Governing Board of the College. are fit and proper persons to conduct their delegated responsibilities within the College.

The policy and procedure is also required to ensure ongoing compliance with Chapter One, Provider Registration Standards of the Higher Education Standards Framework.

Investment Policy

This policy is necessary to direct the investment of funds known to be in excess of immediate operational requirements. It is intended to generate an income stream and increase the funds available for future capital development.

Leave Policy

To outline staff leave entitlements.

Mental Health Strategy and Implementation Plan

Eastern acknowledges that good mental health is important to students’ academic success as well as to their general well-being – as it also is for our faculty and staff. With this in mind, and in response to Recommendation 8 of the Higher Education Standards Panel, Eastern has developed a Strategy to provide a sustainable approach to mental health promotion, protection and intervention for all College students and employees.

Policy on Policy Development Monday, 20 September, 2021

The Policy on Policy Development establishes a framework for creating and maintaining the College’s policies, procedures and guidelines.

Privacy Policy Friday, 28 May, 2021

EASTERN Privacy Policy is based on the Australian Privacy Principles (APPs) and is committed to protecting the privacy of all personal information. Personal information includes information about an individual whose identity is apparent, or can reasonably be ascertained, from the information. It includes “sensitive information”. “Sensitive information” includes information about an individual’s racial or ethnic origin, religious affiliation and health information.

The College is bound by the Australian Privacy Principles (APP) contained in the Commonwealth Privacy Act 1988 and will collect, use and store personal information including any sensitive information, in accordance with those principles.

The College is also bound by the Health Records Act 2001 (Vic) and for higher education students, the Tuition Protection (Up-front Payments Guidelines) 2020 and the Higher Education (Up‑front Payments Tuition Protection Levy) Act 2020.

Professional Development and Study Leave Policy Thursday, 25 September, 2014

This policy outlines the conditions and principles that apply to professional development and study leave for College staff.

Refund Policy Tuesday, 13 October, 2020

To establish a policy that is reasonable in ensuring that Higher Education and VET students are not penalised unfairly in scenarios relating to their withdrawal from study.

Resource Centre Policy

To be provided

Risk Management Policy Monday, 8 November, 2021

This manual outlines the policies that form the basis of Eastern College Australia’s Risk Management Plan and covers all activities within the college and its operations and entities, as well as defining ECA’s risk management objectives, framework, roles, responsibilities, communication, and process.

Sexual Assault and Sexual Harassment Policy Thursday, 20 May, 2021

To outline what behaviours constitute sexual assault or sexual harassment and to set out how the College will respond to incidents.  The policy also provides a framework for providing a safe environment for students and staff in relation to incidents of sexual assault and sexual harassment.


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