Governance

Title	Approved on	Purpose
Academic Board Terms of Reference	Thursday, 23 June, 2022	Role of the Academic Board The quality of Higher Education providers is overseen and regulated by the Tertiary Education Quality and Standards Agency (TEQSA), applying standards set by the Minister for Education, primarily under the Higher Education Standards Framework (Threshold Standards) 2021 (HESF) or such other guidelines enacted from time to time. It is recognised by TEQSA that a degree of separation between corporate governance and academic governance is a long-standing practice and facilitates effective oversight of academic issues. Consistent with this practice, the Governing Board of Eastern College Australia (the Board) wishes to delegate academic oversight to the Academic Board under the following terms of reference. Pursuant to this delegation, the Academic Board, as a sub-committee of the Board, shall be the peak academic body of Eastern College Australia for consideration of academic issues including policy development and decision-making to assure the quality of teaching, learning, research and research training.
Academic Standards and Risk Committee Terms of Reference	Monday, 20 April, 2020	To outline the purpose, membership and terms of reference of the Academic Standards and Risk Committee.
Board Executive Committee Terms of Reference	Tuesday, 13 September, 2022	The Executive Committee of the Eastern College Australia Board acts on behalf of the Board between Board meetings to deal with matters requiring prompt responses and/or action.
Child Protection Policy and Procedures and Code of Conduct	Tuesday, 21 December, 2021	The purpose of this Policy is to guide The College in developing a child protective culture and in establishing and maintaining child-safe environments for the children and vulnerable people who are part of The College education and faith community.
Commercial Transactions Policy	Thursday, 27 June, 2013	This policy is intended to give guidance to the operations personnel of the College, to ensure the integrity of all its commercial transactions as they relate to agreements, banking (including cash handling), inventory control, acquisitions and marketing and communications. This policy is supplemented by the attached document, Financial Policy and Procedure Manual.
Course Assurance Policy	Thursday, 1 December, 2022	This policy outlines how Eastern College Australia (the College) will mitigate disadvantage to students who are unable to progress/continue in a course of study due to unexpected or planned changes in the College's operations.
Critical Incident Policy	Thursday, 26 March, 2020	The purpose of this Critical Incident Policy (CIP) is to provide a detailed plan of how Eastern College Australia will prepare and respond to critical incidents and emergency situations.
Data Breach Policy	Wednesday, 12 June, 2019	Eastern College Australia recognises the importance of ensuring that appropriate measures are in place to: effectively respond to an actual or suspected data breach involving data or information in any form or medium held by the College (Data); and ensure compliance with the relevant legislative framework under the Privacy Act 1988 (Cth) (the Act) concerning personal information data breaches. This Policy should be read in conjunction with the College’s Privacy Policy
Disaster Recovery Policy: Loss of Executive Principal	Tuesday, 11 September, 2018	To ensure that the college continues to operate in the event of an unexpected loss of the Executive Principal, by appointing an Interim Executive Principal for a period of six months, so the Board have time to find the right person for the future.
Learning Teaching and Research Committee Terms of Reference	Monday, 15 November, 2021	To outline the purpose, membership and terms of reference of the Learning Teaching and Research Committee.
Policy on Policy Development	Monday, 20 September, 2021	The Policy on Policy Development establishes a framework for creating and maintaining the College’s policies, procedures and guidelines.
Privacy Policy	Friday, 28 May, 2021	EASTERN Privacy Policy is based on the Australian Privacy Principles (APPs) and is committed to protecting the privacy of all personal information. Personal information includes information about an individual whose identity is apparent, or can reasonably be ascertained, from the information. It includes “sensitive information”. “Sensitive information” includes information about an individual’s racial or ethnic origin, religious affiliation and health information. The College is bound by the Australian Privacy Principles (APP) contained in the Commonwealth Privacy Act 1988 and will collect, use and store personal information including any sensitive information, in accordance with those principles. The College is also bound by the Health Records Act 2001 (Vic) and for higher education students, the Tuition Protection (Up-front Payments Guidelines) 2020 and the Higher Education (Up‑front Payments Tuition Protection Levy) Act 2020.
Risk Management Policy	Monday, 8 November, 2021	This manual outlines the policies that form the basis of Eastern College Australia’s Risk Management Plan and covers all activities within the college and its operations and entities, as well as defining ECA’s risk management objectives, framework, roles, responsibilities, communication, and process.
Safeguarding Children and Vulnerable People	Friday, 6 July, 2018	This Policy surves as a guide to The College developing a child protective culture and in establishing and maintaining child-safe environments for the children and vulnerable people who are part of The College education and faith community.
Third Party Delivery Partnership Selection Management and Performance Monitoring Policy	Monday, 10 April, 2017	This policy and procedure stipulates the risk management and quality assurance processes that must be applied to all the College’s Third Party Delivery partners.
Whistle-blower Policy	Wednesday, 21 July, 2021	Eastern College Australia is committed to achieving its business objectives while minimising the impact of significant risks that Eastern College Australia can meaningfully and realistically control; protecting and enhancing its reputation; and behaving as a responsible and ethical corporate citizen. As such, the College recognises the value of transparency and accountability in its administrative and management practices and supports the making of disclosures that reveal corrupt conduct, conduct involving a substantial mismanagement of resources, or that which involves substantial risk to public health and safety or the environment. It is policy at Eastern College Australia that the Board of Directors, all staff, volunteers, contractors, consultants, and members of the College community shall be free to report concerns without fear of retaliation. They may wish to report activity occurring in College operations that they believe in good faith to be illegal, dishonest, unethical, fraudulent, or not in compliance with College policy.